Second General Assembly

Second General Assembly

NITPAA 2nd General Assembly | MINUTES

Meeting date | time 6/8/2015 1:00 PM | Meeting location CodeZone Office (Kolola Pushta)

Type of meeting

General Assembly

Facilitator

Mustafa Ghaznavi

Note taker

Said Zazai

Timekeeper

Said Zazai

 

Attendees

Ibrahim Shahristani, Mustafa Ghaznavi, Said Zazai, Ahmad Waleed Khaliqi, Abdul Hadi, Mahmood Hellali, Farshid Ghyasi, Javid Hamdard, Nasrat Khalid.

 

Agenda topics

Time allotted | 1pm-3:30pm | Agenda topic Association structure & leadership

Discussion: The following issues were discussed and agreed upon;

  • Meeting started continuing on the first general assembly where structure of the association was highlighted to be transparent and inclusive. For that purpose this meeting was called and criteria for the role of President and board members were drafted.
  • In the previous meeting, committees were identified to be created and a list of possible committees were voted by members.
  • Localization committee formation role is assigned to Qudratullah Hiwadpal, who will take the lead to form the committee and will report back to the board.
  • It was decided in the meeting to have an interim President who will preside over the association until the end of this year (Dec 31, 2015).
  • President will be shortlisted by the board (upon nominations and applications received) and voted by general public (NITPAA members) in Facebook group.
  • President will be elected for 12 months with only 2 consecutive terms.
  • The association will have 5 board members. Board members term will be of 18 months.
  • Membership of the association will be Free until the end of this year (Dec 31, 2015). Decision will be made by the board and the president on whether to continue it as free of cost membership or set a fee for the services offered to its members.
  • The “Terms of Reference” (TOR) for the president and the board members were drafted and can be found at the end of this document. This document will provide the minimum requirements for nomination of these roles.
  • All members were encouraged to write and submit articles to the website.
  • Panel discussions and experts discussions will continue to be held at various locations for awareness and collect feedback of the community.
  • Twelve members volunteered to be included in the registration of the association with the government.
  • A number of other items were mentioned and tasks were assigned to members of the association.

Action items

Person responsible

Deadline

Website Management, Email Management, Mailing List Development and management.

Mustafa Ghaznavi

 

Special notes: Website admin access is handed over to Mustafa Ghaznavi, who will generally maintain the website. Develop mailing lists for easier communication among all core members of the association and as well as all general members.

Action items

Person responsible

Deadline

Association registration with Ministry of Justice

 

 

Collect Tazkira copy of 10 founding members and 2 admin/finance staff for registration with the Ministry of Justice.

Mahmood Hellali

8/13/2015 12:00 AM

Process the application form and submit application at the Ministry of Justice.

Javid Hamdard

8/20/2015 12:00 AM

Action items

Person responsible

Deadline

Localization Committee Development

 

 

Lead the task of forming a team of localization experts in the country. Assign members to it, contact them and define objectives.

Qudratullah Hiwadpal

8/17/2015 12:00 AM

Develop objectives, assign tasks (if required), communicate with Google on issues in progress (Google translate & Google Cultural Institute).

Qudratullah Hiwadpal

8/31/2015 12:00 AM

 

 

 

Action items

Person responsible

Deadline

Monthly Market Updates

 

 

Write and post market/industry update for the month of July.

Mahmood Hellali

8/13/2015 12:00 AM

 

 

 

 

 

 

‘Terms of Reference’ for the President

  • Musts have at least a Bachelors degree from recognized University in the fields of Computer Science, Information Technology, Computer Engineering or Business.
  • Preference will be given to individuals with publications.
  • Must have Leadership skills
  • Must have good management skills
  • Must have at least 5 years of relevant work experience or ideally 10 years.
  • Must be able to dedicate time to all the organizational responsibilities.
  • Must not be an active executive of another association.
  • Must have experience and good relations with international organizations in the country and outside of the country.
  • Good to have knowledge of the new and trending technologies.
  • Must be physically located in Afghanistan.
  • Must not have criminal record inside or outside of Afghanistan.
  • No age or gender limitation.
  • People who are less-enabled are encouraged.

 

‘Terms of Reference’ for the Board Members

  • Musts have at least a Bachelors degree from recognized University in the fields of Computer Science, Information Technology, Computer Engineering or Business.
  • Preference will be given to individuals with publications.
  • Good to have Leadership skills
  • Good to have good management skills
  • Must have at least 3 years of relevant work experience.
  • Must be able to dedicate time to responsibilities assigned.
  • Good to have experience and good relations with international organizations in the country and outside of the country.
  • Must be physically located in Afghanistan.
  • Must not have criminal record inside or outside of Afghanistan.
  • No age or gender limitation.
  • People who are less-enabled are encouraged.

 

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